Terms of Service
Last updated: September 9, 2026
These Terms of Service ("Terms") govern your use of Expencil, the expense-tracking application available on the web at app.expencil.com and as the Expencil apps for Android and iOS (together the "Service"), operated by Sasan Ebrahimi - Oriexai Solutions, Germany ("Expencil", "we", "us" — see the Impressum for full provider details). By creating an account or using the Service, you agree to these Terms and to our Privacy Policy.
1. The Service
Expencil lets you record one-off and recurring expenses, organize them in personal and shared spaces, split shared costs in groups, and view statistics about your spending. It is the same Service with the same account whether you use it in a browser or through the mobile apps. The core Service is available on a free plan with usage limits; a paid Pro subscription removes those limits (see Plans, subscriptions and billing). We may improve, change or discontinue features over time; if we ever discontinue the Service as a whole, we will give you reasonable advance notice so you can retrieve your data.
2. Your account
- You need an account to use the Service. You register with an email address and a password, and confirm your address before signing in.
- You must provide accurate information and keep your credentials confidential.
- You are responsible for all activity that happens under your account. Tell us promptly if you believe your account has been compromised.
- You must be at least 16 years old to use the Service.
3. Acceptable use
You agree not to:
- use the Service for any unlawful purpose;
- attempt to gain unauthorized access to the Service, other users' data, or the infrastructure the Service runs on;
- abuse the invitation features — email invites or invite links — to send unwanted messages or to invite people with misleading intent;
- interfere with the operation of the Service, for example by overloading it or introducing malicious code.
4. Your content
The expense data you enter belongs to you. You grant us only the rights needed to operate the Service: to store and process your data and to display it to you and to the members of the spaces and groups it belongs to. We claim no other rights over your content, and we do not sell it. See the Privacy Policy for how your data is handled.
5. Shared spaces
- When you add a record to a shared space, the members of that space can see it.
- Records you create can be edited and deleted only by you.
- The owner of a shared space controls its membership and may remove members or delete the space, which removes its data for everyone.
- Invite links are secrets: anyone holding a valid link can join. Revoke or regenerate a link if it has been shared too widely.
- You may leave a shared space at any time.
6. Groups, balances and money
- A group records what its members spent and how each expense was split, and computes the resulting balances and a suggested set of transfers.
- Expencil does not move money. It is a record-keeping tool: it holds no funds, processes no payments and is not a payment service or a money-transfer provider. Recording a payment in a group means telling Expencil that money changed hands elsewhere; settling debts between members is entirely between those members.
- Balances are calculated from the records members enter. Amounts in currencies without a published reference rate are counted one-to-one, which the app states where it matters. The figures are informational and are only as accurate as the data entered.
- Every expense and payment can be edited or deleted only by whoever recorded it. A group owner may close, reopen or delete the group; deleting it removes its data for everyone.
7. Plans, subscriptions and billing
- Plans and prices. The Service offers a Free plan with usage limits and a paid Pro subscription that removes them, billed monthly or yearly. Each plan's current limits and prices are shown in the web app (Settings → Plan) and on expencil.com; the price presented at checkout is the price you pay. Prices are shown in euros and include applicable VAT or similar taxes, which are calculated at checkout based on your billing country.
- Where you buy. Pro is purchased on the web, at app.expencil.com. The Android and iOS apps do not sell subscriptions or take payments; a subscription bought on the web applies to your account everywhere, including the mobile apps.
- Payment processing. Payments are handled by Stripe on Stripe's own hosted checkout and billing pages; we never receive or store your card details. Outside the euro area, Stripe may display the price converted into your local currency, including any conversion fee, before you confirm the purchase.
- Renewal. Subscriptions renew automatically at the end of each billing period until cancelled. If a renewal payment cannot be collected, the subscription ends at the end of the period already paid for and your account moves to the Free plan.
- The terms you bought are pinned. The plan version you subscribe to — its limits and its price — stays in force for the period you paid for. Changes we make to a plan apply to you no earlier than your next renewal, which happens at the then-current published version and price; we will announce price increases in advance.
- Upgrades and cancellation. Upgrades take effect immediately. You can cancel at any time through Manage billing (Stripe's billing portal) in the app; cancellation takes effect at the end of the current billing period, and you keep Pro until then.
- Right of withdrawal. If you are a consumer in the EU or EEA, you may withdraw from a purchase within 14 days without giving a reason. By subscribing you expressly request that we provide Pro immediately; if you then withdraw within those 14 days, we refund what you paid minus a proportional amount for the time of Pro already provided. To withdraw, email support@expencil.com from your account's email address within the period, stating clearly that you withdraw from the purchase. Outside this right, payments are non-refundable except where the law requires otherwise.
- If Pro ends. When a subscription ends — cancelled, expired or refunded — your account moves to the Free plan. Nothing you created is deleted, locked or hidden as a result: everything above a Free limit stays visible and editable, and members of your spaces and groups keep their access. Free limits only stop you creating new things beyond a cap.
8. Disclaimer
The Service is provided "as is" and "as available", without warranties of any kind, whether express or implied. Expencil is a personal record-keeping tool: statistics, budget progress, group balances and currency conversions are informational, based on the data you enter and public reference exchange rates, and do not constitute financial advice.
9. Limitation of liability
To the maximum extent permitted by law, we are not liable for indirect, incidental, special or consequential damages, or for loss of data or profits, arising out of your use of the Service. Nothing in these Terms excludes liability that cannot be excluded under applicable law.
10. Termination
You may stop using the Service at any time and delete your account yourself, effective immediately — in the app under Settings → Account, or on the web at app.expencil.com/delete-account (what deletion covers is described in the Privacy Policy; shared spaces and groups you own pass to their longest-standing member, and are deleted with your account if nobody else is in them). A paid subscription ends with the account. We may suspend or terminate accounts that violate these Terms or endanger the Service, notifying you when reasonably possible. If we terminate your account without cause while you have time left on a paid subscription, we will refund the unused portion.
11. Changes to these Terms
We may update these Terms as the Service evolves. When we do, we will update the "Last updated" date on this page; significant changes will also be announced in the app. For paid subscriptions, changes to a plan's limits or prices reach you no earlier than your next renewal (see Section 7). Continuing to use the Service after a change takes effect means you accept the updated Terms.
12. Governing law
These Terms are governed by the laws of the Federal Republic of Germany. If you use the Service as a consumer, this choice of law does not deprive you of the protection of mandatory provisions of the law of the country in which you habitually reside.
13. Contact
Questions about these Terms? Contact us at support@expencil.com or by phone at +49 177 1814305.